Setting up the Modification Log Database

Option 1

To enable logging in any of the Ytria tools: choose Modification Log Database... from the Options menu

The Modification Log Database dialogue allows you to select a database to use for logging. You can;
-Open the logging database that is currently set in the dialogue
-Select another logging database of your own choosing
-Create a new database for storing logs (see below)
-Clear a currently selected Modification Log database (thus disabling logging unless another log database is selected).



If you generate a change logging database by clicking the 'Create' button, your log database will use the design pictured below. There are separate views for actions taken on Notes versus actions taken on ACLs. Action buttons are provided to open the database associated with a log entry. Open Database will open the associated database in Notes; Open in scanEZ will open it in scanEZ. (The design of this database is not hidden so please feel free to customize it to fit your organization's needs.)

Actions on Note view columns
The following columns are shown in this logging database:

Who (the user ID)
When (date of the action)
Server
File Path
DB Title
ReplicaID
NoteID
Note Type
Note Title
UNID
Nb
Items
Actions
Previous Updater
Previous Signer
Designer Comment
Designer Version
EZ Tool

Actions on ACL view columns

Who
When
Server
File Path
DB Title
ReplicaID
ACL Entry

Option 2

Alternately you can enable logging by entering the following Notes.ini entry:

YtriaLogDatabase

The value of this entry must be a file path to a Lotus Notes database, e.g: MyDirectory/MyLogDB.nsf

Note	You may use any Lotus Notes database as a Ytria change logging database. However, it's important to be aware of the following: If the database is locally encrypted, other users won't be able to open and view the logs. If the database is on the server, all persons using Ytria tools must have at least Author access to the database in order to write logs.

Tip

To analyze logged changes, you can either create a view in your log database, or simply look at the documents in scanEZ as pictured below : Item Type Description Actions Text list Explains the type of action performed with Ytria software (eg updated; added; or deleted) Form Text The value 'Log' will be entered here Items Text List Items affected What1 Number NoteID of note affected What2 Note reference list UNID of note affected When Date The date the changes were made Where1 Text The path (Server!!FilePath) of the database where the changes were made. Where2 Text The Replica ID of the database where the changes were made Who Names The user name used to make the changes